Convert PDF Invoices to Excel & CSV
Stop retyping invoice details. Upload any PDF invoice and Extraly pulls out line items, quantities, unit prices, tax, and totals into a clean Excel or CSV file.
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Create free accountEvery Invoice Field Captured Accurately
Line items, tax breakdowns, vendor info, and payment terms — all extracted.
Full Line-Item Extraction
Each line item is captured with its description, quantity, unit price, discount, tax, and line total. Multi-page invoices with dozens of items are handled without missing a row.
Header and Summary Fields
Invoice number, date, due date, vendor name, billing address, subtotal, tax amount, and grand total are all extracted and placed in clearly labeled fields.
Any Invoice Layout Works
Whether it is a simple freelancer invoice or a complex multi-tax corporate document, the AI adapts to the layout. No template configuration or zone drawing needed.
How it works
Upload your invoice
Drag in a single invoice or a whole folder of them — PDF, scan, or photo. Multi-page invoices are read in one pass.
AI reads and extracts
Extraly detects line items, totals, vendor details, and tax automatically.
Export your data
Download as Excel, CSV, JSON, or XML. Edit any field before exporting.
From Invoice PDF to ERP-Ready Data in Seconds
Accounts payable teams spend hours re-keying vendor invoices into spreadsheets or ERP systems — header fields, line items, tax codes, and totals all entered by hand. Extraly's invoice data extraction eliminates that bottleneck: upload a PDF, scanned image, or photo and receive a structured Excel or CSV file where every line item maps to its own row, ready for direct import into SAP, QuickBooks, Xero, or any ERP that accepts flat-file feeds.
The underlying approach differs meaningfully from traditional OCR tools. Legacy template-based extractors break the moment a vendor changes their invoice layout. Extraly uses AI to understand document semantics — it recognises that "Qty," "Units," and "Pcs" all represent quantity, and normalises them consistently. For a deeper look at why this matters, see our guide to AI data extraction.
Three-Way Matching Without the Spreadsheet Gymnastics
Accurate invoice data extraction is only half the accounts payable story. The real efficiency gain comes when invoice line items can be compared programmatically against purchase order data extracted from PDFs and delivery receipts converted to structured format. With all three documents in matching CSV schemas, a simple VLOOKUP — or an automated reconciliation script — flags variances in price, quantity, or supplier reference before an invoice is approved.
Building a Vendor Spend Picture
Once invoices are consistently structured, the data compounds in value. Aggregate extracted files across a month and you have a vendor spend dataset suitable for pivot analysis:
- Supplier consolidation — identify vendors supplying overlapping categories
- Price drift tracking — spot unit-price creep across repeated orders
- Category spend reporting — map line-item descriptions to GL codes for budget review
No custom integration required — just consistent, structured output from every invoice you process.
Frequently asked questions
Yes. Extraly identifies each tax rate applied to individual line items and the overall invoice. The output includes separate columns for tax rate, taxable amount, and tax total so your books stay accurate.
The AI can read invoices in most Latin-alphabet languages and correctly identify numeric fields regardless of language. Dates are normalized to ISO format, and currency symbols are preserved in the output.
You can upload multiple invoice PDFs in a single batch. Extraly processes each one individually and delivers separate Excel or CSV files, or one consolidated file with each invoice on its own sheet.
Extraly does not rely on fixed templates. Its AI analyzes the document structure on the fly, locating tables, key-value pairs, and totals regardless of where they appear on the page.
Yes. Extraly distinguishes between invoice header data (vendor name, invoice number, date, payment terms, total amount) and individual line items (description, quantity, unit price, line total, tax code). In the exported Excel or CSV file, header fields appear in a summary row while each line item occupies its own row, making the output directly usable for ERP import mappings or three-way matching workflows without post-processing.
One price per page. No hidden fees.
Every plan includes all document types, all export formats, and full accuracy. The only difference is volume.
Free
Perfect for getting started with basic document processing
- AI document processing
- Password protected PDF support
- All export formats
- Merge multiple documents
- Email support
- Custom AI instructions
Starter
Great for small businesses and regular document processing
- AI document processing
- Password protected PDF support
- All export formats
- Merge multiple documents
- Priority support
- API access
- Custom AI instructions
Business
Perfect for growing businesses with mid-volume processing needs
- AI document processing
- Password protected PDF support
- All export formats
- Merge multiple documents
- Priority support
- API access
- Custom AI instructions
Corporate
Perfect for high-sized businesses with high-volume processing needs
- AI document processing
- Password protected PDF support
- All export formats
- Merge multiple documents
- Priority support
- API access
- Custom AI instructions